The most obvious way for me to evaluate my skills is to compare myself with others. The most obvious way to figure out where my company stands is to compare it with our competitors. And of course, the most obvious way to do these comparisons is also the least beneficial way, if growth is my goal.
Every person and every company is so different, regarding our specific experiences & skills, that comparisons are always unfair, and it’s hard to draw actionable conclusions. Also, if I compare myself to others all the time, I will always walk right behind them.
If I want to lead and achieve sustainable growth, I need to compare my current self to my past self. That way, I can make sure that I continuously grow my character & skills, no matter what. That’s also the only way to outgrow, for example, my company’s competition.
It’s probably uncontroversial to say that busywork is detestable. By busywork, I mean work that keeps me busy, but won’t move things forward. A few examples: sitting in a meeting without contributing, obviously superflous; starting something without learning from or finishing it; producing something that is never needed.
As a recent second-time father, I have to up my productivity game — again. One of the keys for me is to weed out busywork, so that only productive work remains. Doing that, I realized that I’m probably not the only one at interfacewerk who’s sometimes busy with busywork. Since I’m deciding about a decent amount of my teams work, I’m now trying to come up with some guidelines to find which activities are busywork and which aren’t. Here’s what I came up with:
It’s unclear, what goals is being furthered by the activity. If that’s the case, the activity should be examined and it should be clarified what goal this activity is moving us towards. Hint: “to keep things running“ is insufficient, there has to be a higher goal.
The activity has skipped one or two necessary steps. If there is research needed to figure out if the activity is worthwhile, do the research first. This pattern is common in software development, and I call it “premature implementation” there.
The activity takes more investment that it’s worth. A common pattern in administrative or strategic work, where the investment isn’t easy to keep track of. Basically, each hour spent has a cost (and additionally, an opportunity cost), and this investment has to produce an outcome that’s higher in value (in the long term).
The activity involves more people than necessary. Oversized meetings are commonplace, but I’d also say that many software development teams are too big for their own good. Small meetings are quicker, cheaper and more efficient. Smaller teams are nimbler, can come to quicker decisions and faster releases.
As a final note: I vowed to never reply “busy“ when somebody asks me how I am, because “busy” is not a state of mind that I should be in — “focused” is prefarable.
With remote work becoming more and more prevalent, many bad practices — especially regarding meetings — of office culture now invade our remote work cultures as well. This is an outline for a better way of working together.
- Working towards a shared vision over strictly following plans & deadlines
- Flexible work time over fixed office hours
- Continuous sharing of work progress over rare, big presentations
- Thoughtful, text-based discussions over meetings that favour the loudest
- Distributed ideation over requiring spontaneous epiphanies
- Deep & meaningful socialising over superflous small-talk in meetings
Let’s elaborate these principles a bit.
A Shared Vision
Problem: Nobody is ever going to die because an arbitrary deadline — thought up by their manager — wasn’t met. Rigid project plans and deadlines require synchronous, factory-style collaboration and suppress creativity.
Solution: Create a shared vision that’s visible to everyone, show each team member a path how they can contribute to that vision, then trust each team member to make or facilitate the right decisions. This allows for out-of-the-box thinking, the freedom to find the best way of doing something, not just a way to meet the deadline. Timeboxes can help a team to achieve more focus, otherwise it might get distracted too much.
Flexible Work Time
Problem: Fixed office hours — in schedule (9 to 5) as well as amount per week (40) — stifle creativity and zombify knowledge workers, because the best time for creativity varies highly between people and the amount of productive time varies highly by task.
Solution: Attract the brightest and most creative people to your company by offering flexibility in both dimensions (scheduling of work as well as amount per week).
Sharing Work Progress
Problem: If you’re calling a meeting to get a status update, your ticket system is shit and you don’t trust your team(-mates).
Solution: Develop trust in your team, nurture your ticket system (also by setting it up so each type of status is clearly visible), and you’ll always know the current status of everything. Short recordings (audio, video, screen) help a lot, also for documentation’s sake.
Caveats: Your team will need to learn how to nurture the ticket system and always keep it up to date. They also need to learn to share everything, especially their challenges, which doesn’t come natural to most. But once they do learn these, you’re golden!
Problem: Synchronous discussions in meetings always suffer from a lack of preparation and documentation, therefore the same discussions will be held repeatedly, if not by the same people, then by different people in the same organisation. Synchronous meetings almost always go overtime, which leads to rushed and therefore bad decisions. If that wasn’t enough, synchronous meetings also discriminate against quieter, more introverted people and against parents who can’t always join because of other duties.
Solution: Asynchronous, text-based discussions using the right tools (not a chat system) lead to better results (even though it might take longer), because participants have time to think, introverted participants will also be heard and it will improve your team’s writing skills, which will also improve their thinking skills. If most of your organisation’s decisions are made in synchronous meetings, there is a lot of potential for using asynchronous, digital tools to facilitate deeper discussions — and therefore better decisions. Again, timeboxes for discussions help to make sure you’ll reach a conclusion.
Caveat: In some cases, a well-prepared, well-moderated fate-to-face debate or workshop using good methods can also have productive results.
Problem: Ideation and gathering of requirements is usually done as a meeting in the form of “lets get everyone involved in a room so we don’t forget anything”. But what if they don’t think of the right requirement in the moment of the meeting, since they came unprepared or are unfocused because something else is on their mind at that time? What if the scribe (did you even appoint one?) forgot to write down something important?
Solution: Asynchronous methods are much better for divergent collection of ideas/requirements, in fact, well-organized in person meetings usually use asynchronous techniques like brainwriting. Selection and/or rating of ideas should be done in the preferential voting style where possible, using a way for participants not to influence each other. Using a proper digital tool, this is much easier than in a meeting.
Problem: Socialising is woven into meetings, to the extent that many meetings end up as primarily socialising without much usable outcome.
Solution: Asynchronous chats and text-based discussions are good for socialising, too. There’s almost no better way to really get to know someone than reading a five-paragraph discussion contribution where they’re putting their heart into their arguments.
Caveat: Since we humans are social animals, socialising is a valid reason — maybe the only valid reason — for synchronous, face-to-face meetings. Let’s admit that and dedicate specific times to it. That can be in the form of separate meetings, or in the form of check-ins or check-outs surrounding a meeting.
See also: asynchronousmanifesto.org
I’m a fan of coming up with guidelines to simplify my choices. Those can be rules, like “never lie” or heuristics like “try to own fewer things”. With this kind of simplification in mind, some people go on a rampage and institute rules for themselves (or their kids) that are more like “never eat sugar/gluten/…” or “never buy anything that’s wrapped in plastic”. In their attempt to make life easier, these people have the exact opposite effect. By oversimplifying their life, they make life much harder for themselves and almost everyone around them.
On a political level, many lovers of sustainability consider all types of non-renewable energy bad. This is a simple position to hold, but also one that cannibalizes it’s own goals. In order to simultaneously reach our climate goals and fulfil the energy needs we actually have, generation IV nuclear reactors are by far our best bet, in addition to renewable sources. They can also deal with the nuclear waste from previous generations, solving two problems at once. Opposing nuclear in favor of renewables is an oversimplified position, these days.
So whenever we try to simplify our choices, it’s our due diligence to check if these simplifications have the intended effect. Otherwise, we might move the needle in the wrong direction — for whatever goal we choose to measure.
It’s probably fair to call our nationalism an achievement. Yes, you read me right: at least we’re now caring about more than our immediate kin and neighbors, so our tribe is vastly bigger than it was a few short millennia ago. But of course, a nation-sized tribe is not nearly big enough. Europe is beginning to increase its tribe’s size to supranational, but still smaller than global. So the next goal is the global tribe. Maybe let’s not stop there—and skip the easy steps of Solar System, Milky Way, Local Group, Virgo Supercluster, and Laniakea Supercluster. Those would all make decent tribes, given that there are additional sentient lifeforms in any of them, and we should probably strive to be part of the respective tribes.
Still, those tribes share the problems of smaller tribes: they arbitrarily separate lifeforms into groups based on chance alone, because the town a person was born in happened to be in a specific country, or the home of a lifeform happened to be in a specific supercluster.
If we want a heroic struggle, and a distinction between insider and outsider, let it be the tribe life against tribe non-life. I’m cheering for life any day. I’d like us to keep experiencing, and that should be our primary concern because everything else follows naturally. I think life is my tribe. It’s the biggest tribe I can think of. If there would be no life, the universe would be an utterly uninteresting place.
There’s one key point that the organic movement has deceived us about: it’s a consumerist lifestyle movement, not a sustainablity movement. Yes, I’m serious.
As my first example, let’s talk about organic cotton, the pride of all organic clothing labels. Cotton is already bad enough for the environment, because it uses far more resources than linen or lyocell. Organic cotton is possibly even worse, though. The use of inferiour fertilizers and non-GMO crops leads to more the water and more land use for the same amount of cotton. Somehow, the organic movement is convinced that it’s fine to keep using wasteful crops, as long as we can label it as organic, so we can feel fine about it. It seems that not changing their own shopping habits is at the core of that movement.
Secondly, avocados, which are marketed as an organic, healthy and sustainable superfood. Like all superfoods, the claims are hugely exagerrated. Avocados are, pound for pound, probably worse for the environment than beef. And beef is already a environmental train-wreck. I love avocados, which is proof of my hipsterism, I guess. But even I have to admit the downsides, which are huge. As an example, avocados spend four weeks in a precisely cooled container just to get them where I want to eat them. And that’s merely a small part of the whole chain of production. A movement focused on real sustainability would value locally grown and seasonal food much higher than superfoods. But that would mean actual restraints that its followers would need to live with.
Electric cars also prove my point, I think. Thanks to persistent marketing, people who care about the environment seriously think about switching their petrol or diesel car for an electric one. Which would mean buying a large, complex product with tons of CO2 emitted for its production. Instead, it would be best to not buy any new car for as long as possible. Constant consumption is the problem, not diesel engines! Buying less would be a real solution. But what organic or sustainable company wants us to not buy their product? Sometimes, sustainable products are an alternative to other products. But generally, not buying anything at all is vastly better.
The organic mindset is one that’s bereft of facts. For the organic movement, pretending to be sustainable is enough, they don’t need to actually check if their ideas really work. Some of them even believe that burying ground quartz stuffed into the horn of a cow will take the place of using real fertilizers. Organic is all about style and not about substance. Conversely, science-based agriculture (including GMOs) is the best we have. Simply because scientists actually check which action or regulation has the intended effect. It’s the only way to make sure we truly reduce our environmental impact.
One of the key ways or everyday behaviour influences a sustainable future are our shopping habits. I’m listing the items I try really hard not to buy. But here, even more so than my not todo list, this is a goal, not a ruleset.
- Organic anything (especially organic cotton)
- Fast fashion or trendy clothing
- Shampoo, shower gel and traditional deodorant because of their wasteful packaging
- Avocados or other wastefully produced foods
- Bottled water
- Sugary drinks
- Plastic disposables of any kind
- Short-lived toys (or short-lived anything)
- Souvenirs, useless gifts or seasonal decoration
- Low quality anything (especially also cheap electronics)
- Always the latest of everything
- Non-LED lights
- Non-renewable power
- Paper magazines or newspapers
- Plane tickets
- Anything that doesn’t spark joy
Off the top of your head, can you name a few beauty ideals?
No big trouble, I’d assume. Now do the same for brilliance ideals. And for character ideals. Much harder, right? But who would argue that beauty is more important than brilliance or character?
Firstly, let me guide you through my ideals of brilliance. Striving for brilliance is defined by questioning everything, relentlessly pursuing true knowledge, even if it is inconvenient. It means getting to the bottom of those things that everyone else merely scrapes the surface of. Brilliance is also characterized by the openness to change one’s mind when presented with logical arguments and facts, as opposed to opinions. At the same time, brilliance is mastery of argumentation and discussion, with others as with oneself.
Secondly, here are my ideals of character. A great character is created of candor and humility. Candor in the sense that they’ll never lie and always be honest and authentic. Humility meaning a calm, self-controlled demeanor, knowing about one’s own limitations. A person with great character moves adroitly through the moral landscape, because they have done their moral homework. In the end, they always value people over ideas.
Now, think back to where we started: those despicable beauty ideals. What whould happen to our culture if replaced our beauty ideals with the above ideals of brilliance and character? I for one am sure that I’d welcome that change.
Hey you! Yes, you, who has made or participated in a gift to someone in the last month. What have you given, really? It’s likely you’ve given a physical object, a possession that the receiver now has to provide space and care for. One could say, you’ve stolen time from the receiver, because you’ve added to their presumably already huge mountain of stuff, which is becoming increasingly harder to manage. Stuff is a burden. More stuff is a bigger burden. Don’t give that to your friends!
I know that’s a bleak picture I’m painting. But it’s true.
If you really want to make a gift, you have two options: the first is to give an experience, not a thing. The second is to ask what the receiver needs and get them exactly that and nothing more, in the highest quality you can afford. But if I’m the potential receiver, the best option remains: don’t gift me anything.
Saving the planet is hard. It involves many big decisions, and difficult ones at that. So I want to help you with a few impactful actions you can take to start moving in the right direction.
Consume less. Maybe even choose a smaller place to live, which will have a huge impact on your CO2 emissions. Think hard before you buy anything: will it really bring you joy for a long time? Whenever you really need to buy anything, get the best quality you can possibly afford, because it will last longer and be more repairable. The Konmari Method might help you on this path (it helped me greatly). Minimalism might also be a fit for you.
Compensate your CO2 emissions. Use a service like PrimaClima to compensate every last bit of your emissions at least 1×. Going for 2× would be great of course (compensating two tons for every ton you emit), or an even higher amount. But start with 1×. If you read this, you can probably afford 175 Euro per person per year. This compensation mechanism ensures that we rich countries channel money to poorer countries with the explicit goal of preventing them to emit as much as we did when we were getting rich.
Now, there are a few things you shouldn’t do:
Don’t vote green and be done with it. Green parties everywhere are more ideologic than scientific. They might have the right goals, but often propose methods that are proven to not work. So if you do vote green, make sure to also help them to get their science right.
Don’t buy organic and be done with it. The organic movement is more ideologic than scientific. Many measures of organic farming are worse for the environment than non organic farming. GMOs might be our saviour regarding sustainable agriculture, but the organic movement hates GMOs (for no scientific reason). Instead of blindly going for organic food, aim for sustainability by eating locally grown, seasonal food.
Don’t fly often. Treasure the rare occasions where you do fly, and make sure to compensate the CO2 emissions (remember, compensating 2× is better than 1×).
Recently, I’ve thought a lot about what I can contribute to the world. Here’s what I came up with:
Be an example for simple living. Minimalism fits me well, I think, and it’s still a movement that hasn’t fully caught on. I can do and talk about this first step towards achieving a culture of quality. I have a long way to go, though.
Co-lead an exemplary company. From what I hear, many work places still have a strongly or at least a somewhat toxic culture. I think I am already doing better than most others. But there’s a long way to go as well, towards higher quality, sustainability and an even more respectful and stress free culture.
Promote reason over ideology. As a skeptic, I always try to value facts and reason over ideology and misinformation. We skeptics are precious few, but I think I can work towards spreading the scientific mindset more and more.
Raise a thoughtful next generation. It seems that after the baby boomers, my generation is the first that wants to stop consumerism, pollution and even climate change. I hope I can teach my offspring to be eloquent advocates for the planet, empathic people and inexorable skeptics.